CAREERS

 

We are a small, dynamic team of specialists with a passion for the ocean and its conservation. 

 

Whenever we have a staff vacancy, you will find the details here. 

VOLUNTEER COORDINATOR: FULL-TIME POSITION

CRF™ is seeking a Volunteer Coordinator for the purpose of growing, maintaining, and coordinating the volunteer dive programs within the Education Department, reporting to the Education Program Manager. The current Volunteer program exists to educate volunteers on the work and scope of our organization and to provide routes for volunteers to participate and assist in restoration work. Volunteering opportunities exist on land, at sea, and across all departments at CRF. The maintenance and evolution of this program is a critical component of CRF’s growing mission.

 

The Volunteer Coordinator is responsible for: a) expanding and implementing a revised volunteer program; b) overseeing all related aspects of their marketing and implementation; c) developing new and managing existing relationships with core program partners at local, regional, and international levels; and d) working collaboratively with all staff to facilitate the success of their respective program. 

JOB RESPONSIBILITIES

The first 6-month priority of this position is the development and integration of a volunteer intake and training workflow system. The goal of this system is to meet the needs of the staff of the Coral Restoration Foundation™, as well as allow to be emulated by other partners, delegating and infusing staff resources as needed, and collects all needed information, following HIPAA guidelines, before being passed on to the Dive Training Administrator for water training. The below percentages are based after the development of the said process:

65%: Volunteer Coordination

  • Work as the main administrator for our Staffing Administration Manager (SAM) system, in regards to intake, registration, and scheduling of volunteers

  • Continuously improve a volunteer program that is informative, interactive, and inclusive that includes land- and water-based opportunities.

  • Regularly gather feedback from CRF staff and volunteer base to evaluate program-performance metrics.

  • Work with the Communications Director to create and execute a marketing plan to promote volunteer opportunities and needs.

  • Expand and promote volunteer programs throughout the Keys, as well as nationally and internationally.

  • Manage volunteer inquiries and interests, applications, and regular administrative needs.

  • Direct and manage all volunteer application and files.

  • Establish and implement staffing requirements for volunteer training (using CRF staff, interns, and volunteers) according to departmental needs.

  • Maintain and provide volunteer scheduling assistance for other programs and departments

  • Work with Dive Training Administrator in scheduling and maintaining records of in-water training, staff evaluations, and dive certifications

  • Work with new and existing volunteers before, during, and after their volunteer experience by:

    • Clearly communicating expectations,

    • Managing required paperwork, and

    • Realizing volunteer appreciation practices.

  • Provide and facilitate necessary internal training:

    • For staff and interns, and

    • For volunteer participation in other programs and departments.

  • Manage and maintain all data necessary for program tracking, program development, and compliance.

  • Assist in special projects requiring volunteers as necessary.

  • Work collaboratively across all departments within the organization such as Communications, Development, Administrative/Accounting, Reef Restoration. and Science

  • Jointly manage with Dive Training Administrator all aspects of CRF’s annual Coralpalooza event.

 

25%: Intern Coordination

  • Work with the Communications Director & Education Program Manager to create and execute a marketing plan to promote intern acquisition based on the needs of CRF

  • Manage intern inquiries and interests, applications, and regular administrative needs.

  • Direct and manage all intern applications and files.

  • Work jointly with the Education Program Manager and Reef Restoration department in maintaining and developing weekly intern schedules.

 

10%: Other Duties

  • Assist with maintenance of the Exploration Center as requested or directed.

  • Assist in special projects with other departments as requested or directed.

  • Assist with the implementation of the Citizen Science Program as requested or directed.

  • Assist as Land Safety Contact as requested or directed

  • Work with Education Program Manager to design/implement the Yearly Budget and Operating Plan.

 

Required Skills, Knowledge and Personal Characteristics

  • Associates Degree (Bachelor degree preferred) in a related field

  • Minimum one-three years of demonstrated experience in volunteer management for small organizations or non-profits preferred

  • Proficient with various types of technology, including online volunteer coordination databases and tracking, as well as Microsoft Office in Windows environment with Excel and Word. Preference to candidates who have experience in process development

  • Effective oral and written communication skills

  • Ability to recruit and orient volunteers in all categories.

  • Ability to present information to groups and organizations in a professional and organized manner.

  • Ability to work a flexible schedule, including evenings and weekends, in order to meet organizational needs.

  • Possession of a valid United States Driver’s License and proof of insurance.

  • Ability to plan and manage projects to successful and timely completion

  • Agent of change – anxious to improve self, business process, data quality, and business performance

  • Deep integrity, with an unwavering commitment to ethical behavior

For more information and details on how to apply, please download the full job description here.

 

Headquarters

89111 Overseas Hwy, Tavernier, Florida 33070

 

Exploration Center

5 Seagate Blvd, Key Largo, Florida 33037

(Next to the Pilot House Restaurant & Marina)

©2018 by Coral Restoration Foundation™

(305) 453-7030