CAREERS

 

We are a small, dynamic team of specialists with a passion for the ocean and its conservation. 

 

Whenever we have a staff vacancy, you will find the details here. 

VOLUNTEER COORDINATOR: FULL-TIME POSITION

CRF™ is seeking a Volunteer Coordinator for the purpose of growing, maintaining, and coordinating the volunteer dive programs within the Education Department, reporting to the Education Program Manager. The current Volunteer program exists to educate volunteers on the work and scope of our organization and to provide routes for volunteers to participate and assist in restoration work. Volunteering opportunities exist on land, at sea, and across all departments at CRF. The maintenance and evolution of this program is a critical component of CRF’s growing mission.

 

The Volunteer Coordinator is responsible for: a) expanding and implementing a revised volunteer program; b) overseeing all related aspects of their marketing and implementation; c) developing new and managing existing relationships with core program partners at local, regional, and international levels; and d) working collaboratively with all staff to facilitate the success of their respective program. 

JOB RESPONSIBILITIES

The first 6-month priority of this position is the development and integration of a volunteer intake and training workflow system. The goal of this system is to meet the needs of the staff of the Coral Restoration Foundation™, as well as allow to be emulated by other partners, delegating and infusing staff resources as needed, and collects all needed information, following HIPAA guidelines, before being passed on to the Dive Training Administrator for water training. The below percentages are based after the development of the said process:

65%: Volunteer Coordination

  • Work as the main administrator for our Staffing Administration Manager (SAM) system, in regards to intake, registration, and scheduling of volunteers

  • Continuously improve a volunteer program that is informative, interactive, and inclusive that includes land- and water-based opportunities.

  • Regularly gather feedback from CRF staff and volunteer base to evaluate program-performance metrics.

  • Work with the Communications Director to create and execute a marketing plan to promote volunteer opportunities and needs.

  • Expand and promote volunteer programs throughout the Keys, as well as nationally and internationally.

  • Manage volunteer inquiries and interests, applications, and regular administrative needs.

  • Direct and manage all volunteer application and files.

  • Establish and implement staffing requirements for volunteer training (using CRF staff, interns, and volunteers) according to departmental needs.

  • Maintain and provide volunteer scheduling assistance for other programs and departments

  • Work with Dive Training Administrator in scheduling and maintaining records of in-water training, staff evaluations, and dive certifications

  • Work with new and existing volunteers before, during, and after their volunteer experience by:

    • Clearly communicating expectations,

    • Managing required paperwork, and

    • Realizing volunteer appreciation practices.

  • Provide and facilitate necessary internal training:

    • For staff and interns, and

    • For volunteer participation in other programs and departments.

  • Manage and maintain all data necessary for program tracking, program development, and compliance.

  • Assist in special projects requiring volunteers as necessary.

  • Work collaboratively across all departments within the organization such as Communications, Development, Administrative/Accounting, Reef Restoration. and Science

  • Jointly manage with Dive Training Administrator all aspects of CRF’s annual Coralpalooza event.

 

25%: Intern Coordination

  • Work with the Communications Director & Education Program Manager to create and execute a marketing plan to promote intern acquisition based on the needs of CRF

  • Manage intern inquiries and interests, applications, and regular administrative needs.

  • Direct and manage all intern applications and files.

  • Work jointly with the Education Program Manager and Reef Restoration department in maintaining and developing weekly intern schedules.

 

10%: Other Duties

  • Assist with maintenance of the Exploration Center as requested or directed.

  • Assist in special projects with other departments as requested or directed.

  • Assist with the implementation of the Citizen Science Program as requested or directed.

  • Assist as Land Safety Contact as requested or directed

  • Work with Education Program Manager to design/implement the Yearly Budget and Operating Plan.

 

Required Skills, Knowledge and Personal Characteristics

  • Associates Degree (Bachelor degree preferred) in a related field

  • Minimum one-three years of demonstrated experience in volunteer management for small organizations or non-profits preferred

  • Proficient with various types of technology, including online volunteer coordination databases and tracking, as well as Microsoft Office in Windows environment with Excel and Word. Preference to candidates who have experience in process development

  • Effective oral and written communication skills

  • Ability to recruit and orient volunteers in all categories.

  • Ability to present information to groups and organizations in a professional and organized manner.

  • Ability to work a flexible schedule, including evenings and weekends, in order to meet organizational needs.

  • Possession of a valid United States Driver’s License and proof of insurance.

  • Ability to plan and manage projects to successful and timely completion

  • Agent of change – anxious to improve self, business process, data quality, and business performance

  • Deep integrity, with an unwavering commitment to ethical behavior

For more information and details on how to apply, please download the full job description here.

 

 DIVE SAFETY OFFICER/CHIEF OPERATIONS OFFICER: FULL-TIME POSITION

CRF™ is seeking a Dive Safety Officer (DSO) / Chief Operations Officer (COO) for the organization. The DSO/COO will be a member of the Executive management team of the organization, reporting directly to the CEO. 

This position is based in Key Largo, Florida, USA. The DSO/COO is expected to reside full-time in the Florida Keys in order to provide daily, in-person operational oversight to the organization. Given the nature of CRF™’s work and the level of responsibility commensurate with this role, it should be assumed that the DSO/COO will be on-call at all times. While CRF™’s regular workweek is Monday through Friday, 9 am to 5 pm, dive operations and programs frequently operate outside of these times. 

 

SPECIFIC RESPONSIBILITIES

• Organizational Safety: 

  • DSO/COO will be responsible for all aspects of the organization’s safety program: both on-land and in-water. This includes, but is not limited to, development of internal processes (e.g. fire response, hurricane-emergency evacuation), implementation of OSHA standards and on-going staff training, as well as dive safety. For the later, in the role of Dive Safety Officer (DSO) and in this capacity report directly to the dive safety board. 

  • Facility Operations - This includes responsibility for managing leased facilities and all marine and land-based assets under CRF™ programs: office facility in Islamorada; Exploration Center in Key Largo; and all boats, vehicles, dive related equipment, and administrative equipment. 

 

  • Facilities, Asset & Risk Management:

    • The DSO/COO will be responsible for the management of aspects of the organization’s facilities and assets (i.e. boats, vehicles, trailers, compressors etc.). This includes, but is not limited, to ensuring their performance, safety, maintenance and staff training. 

    • Insurance and Risk Management - This includes responsibility for aspects of insurance policies: General Liability, D&O, Vessels & Auto coverages. 

 

• Leadership of CRF™ Restoration, Science, and Education Programs: 

  • Support CRF™ Program Managers in the execution of their annual operating plan. 

  • Facilitate the creation of program managers’ annual operating plans in order to ensure their alignment with the organization’s five-year strategic plan. This includes establishing regular reviews of operating plan progress as well as performance reviews of direct reports; and guiding managers in their performance reviews of individual staff members. 

  • In support of the Education Program, to help develop and promote a culture whereby all staff views themselves as trainers and educators. This includes the further development and build-out of systems to source, train and retain active volunteers. 

  • Help to establish and maintain productive intra-office collaborations across all programs. 

  • Develop an employee-oriented culture that emphasizes empowerment, accountability, quality, continuous improvement, employee retention and development, and the generation of high-performance results. 

  • Supports management by providing human resources advice, counsel, and decisions; analyzing information, complaints, and applications; and ensuring organizational compliance with internal policies and governing laws and regulations. 

  • Work with the CEO in establishing and maintaining effective external collaborations and relationships. 

 

• For all of the aforementioned areas the DSO/COO will have responsibility for the following: 

  • Development of the annual operating plan and associated budget. 

  • Collaboration and support of program managers in setting daily/weekly task goals required to accomplish their annual operating plan goals. Supervision and assistance to program managers toward accomplishing their respective tasks as needed. 

  • Management of program managers. This includes mentoring of program managers as well as serving as an example and resource for their development. 

  • Assuring that written operational procedures are developed & maintained. 

  • The DSO/COO will have an indirect reporting relationship to the Accounting Manager for issues related to budgeting, financial reporting, and internal financial controls. 

EXPERIENCE REQUIRED

  • A minimum of five years demonstrated experience in operations management above and below the water. 

  • Comprehensive, holistic, and progressive understanding of the field of marine conservation. 

  • Strong organizational, communication, and business planning skills are critical, including the ability to supervise the collection and analysis of relevant data. 

 

  • General knowledge of employment laws and practices with the ability to assist program managers with employment matters and compliance with regulatory requirements and reporting. 

  • Applicant must hold a current SCUBA certification at an Instructor level, from an internationally recognized training agency. Preference for Scientific Divers (AAUS or equivalent) certified. 

  • Spatial awareness of surroundings and fellow divers, while maintaining strict compliance with CRF™ dive safety protocols. This means being able to watch and manage dive teams while also being able to accomplish tasks within nurseries and at restoration sites. 

  • Current certifications for First Aid, CPR and O2 Provider with the certification issued from an internationally recognized agency. 

  • Small boat handling and boat trailering experience. Preference to MOCC Certified or Coast Guard Licensed Captains. 

  • Experience with SCUBA tank, high-pressure air compressor, gear, motor vehicle and boat vessel maintenance, maintenance schedules, and repair. 

  • Strong knowledge of and experience with field-based work including resources needed, limitations to capacity (balance workload with work capacity in a realistic way), facilities and mechanical savvy. 

  • Demonstrated experience using MS Office (Word, Excel, Access, and Outlook), Garmin GPS software, and Google products (Google Earth and calendar features). 

PERSONAL ATTRIBUTES

  • High emotional intelligence. 

  • Strong communication skills. 

  • Adept at problem-solving and critical thinking with strong interpersonal skills. 

  • Coordinate multiple tasks with many variables, requiring strong organizational and analytical skills, acute attention to detail, and efficient time-management. 

  • Solve routine problems independently; consult the CEO for unusual or complex problems. 

  • Development of acute awareness and attention to detail during all facets of their work, on-land, and in-water. 

  • CRF™ operates with a small full-time staff. This lean operation, along with a diverse and unified team, is crucial to our success. Being an effective team member includes setting a positive and professional example for the staff, interns, and volunteers at all times. It requires the sustained ability to work harmoniously with the CRF™ team, interns, volunteers, and the public, including the donors, partners, and media. 

For more information and details on how to apply, please download the full job description here.

 

Headquarters

89111 Overseas Hwy, Tavernier, Florida 33070

 

Exploration Center

5 Seagate Blvd, Key Largo, Florida 33037

(Next to the Pilot House Restaurant & Marina)

©2018 by Coral Restoration Foundation™

(305) 453-7030